Romax Technology Limited ("we",”us”,”our”, "Romax") is committed to protecting and respecting your privacy.
You should be aware that if you are using or benefiting from our products or services as a representative of an organisation, your organisation may pass your personal data to us, control and administer your use of our products or services as well as access and process your information including the contents of your communications. Please direct any queries that you have regarding your organisation’s control of and access to your information, to your organisation.
Amendments and updates to this policy may be made from time to time. Any revisions will be posted on this page, so you will always be aware of what information we collect and how we use that information. Please review this page regularly so that you are aware of any changes.
For the purpose of data protection legislation, the data controller is: Romax Technology Limited of University of Nottingham Innovation Park, Triumph Road, Nottingham, NG7 2TU.
Romax is registered with the UK Information Commissioner’s Office (ZA173677)
Personal data (also referred to as “information” in this policy) means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data),
We may collect and process the following information about you:
Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, location information, browser plug-in types and versions, operating system and platform;
Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
CCTV. We employ CCTV around our premises which may capture your image. CCTV is used for monitoring and security purposes to ensure a safe environment for our staff , customers and others visiting us. We also use it for evidential purposes in the case of an incident. In all locations, signs are displayed notifying you that CCTV is in operation and providing details of who to contact. We will only disclose CCTV images to others for the stated purposes. For more information regarding our use of CCTV please contact us at firstname.lastname@example.org.
We will only use your information when the law allows us to and for the purposes set out in this policy. The lawful bases upon which we will process your information are:
Note that we may process your information for more than one lawful basis depending upon the specific purpose for which we are using it. If you need further details regarding the lawful basis upon which we are processing your information, please contact us at email@example.com.
Generally we do not rely on consent as a lawful basis for processing your information other than in relation to sending marketing communications to you where we do not have another lawful basis. Where we use consent, you have the right to withdraw consent at any time by contacting us at firstname.lastname@example.org.
We use information held about you in the following ways:
Information you give to us. We may use this information:
Information we collect about you. We will use this information:
Information we receive from other sources: We may combine this information with information you give to us and information we collect about you. We may us this information and the combined information for the purposes set out above (depending on the types of information we receive).
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, some of which are located outside of the European Economic Area..
We may share your information with selected third parties including:
We may disclose your information to third parties:
We will hold onto your information only for as long as is necessary for the purpose for which it was provided to us or collected eg. for as long as is necessary to provide any services requested by you or to respond to your queries. Where processing is based on your consent, we shall only process it until such time as you withdraw your consent.
Please let us know if any of your contact details change so that we can ensure we only hold accurate and up to date information.
You have a number of rights in relation to your information as follows:
If you wish to exercise any of the above rights, please contact us at email@example.com.
You also have the right to lodge a complaint with a supervisory authority. In the UK, this is the Information Commissioner’s Office. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Automated decision making takes place when an electronic system using personal information to make a decision without human intervention. Whilst we use some automated decision making including profiling of visitors to our site for marketing and business development purposes, you will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.
Our site may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Policy last updated: 14/05/2018